I am in a Japanese office setup sitting next to my boss. He often gets phone calls but most of the time he is not in his seat. How do I answer his phone say that "This is Mr. XX's seat and this is YY (my name) talking and Mr.XX is not in his place" in Japanese?
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I've found answering the phone at work follows a fairly fixed pattern.
I would answer the phone with something along the lines of:
or just with the company name.
After they introduce themselves and said their "お世話になっております". You generally reply with something similar :
If they ask for someone who is away from their seat (but probably return soon) you can say something like:
At that point they will either ask when he will be back, or say they will call back later.